Office Automation Clerk
- Announcement Number:
- Food and Beverage
- Position Status:
- Regular Part-Time
- US$14.00 / SG$13.00 - US$16.00 / SG$14.00 Hourly
- Areas of Consideration:
- Local Commuting Area
- Relocation Expenses:
This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare & Recreation Department (N92), Navy Region Center Singapore. The Food & Beverage division provides support services for approximately 600+ people including active duty military, family members, NAF and APF civilians, coalition forces, tenant commands and their dependents. The Food & Beverage Division includes multiple operations located at two locations. Programs include catering, Terror Club and Cafe Lah. The Food & Beverage Division has multicultural workforce of over 40 personnel.
DUTIES AND RESPONSIBILITIES
The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management functions of the Food & Beverage division. The incumbent of this position performs the assigned duties requiring a general knowledge of payroll operations, local national/third country national (LN/TCN) policy, and administrative office duties. Receive, log, and route incoming mail/taskers, and maintain necessary suspense controls. Maintain, on a current basis, various alphabetical and/or subject files, procedures, regulations, manuals and directives. Compile files for narrative or statistical reports from general instructions. Maintain purchase request and work request logs for the division. Follow up on outstanding purchase and work requests with appropriate division or department. Maintain personnel actions, records and files. Establish and maintain a persom1el status spreadsheet. Track training and training requirements; coordinates training for personnel. Act as BPA caller for purchasing. Incumbent will learn to use Food Trak, ICE and Micros systems to act as back up support. Responsible for a full range of payroll duties involving the scheduling, processing, determination of pay actions, payroll records, completion of related reports and/or with the establishment, maintenance, review and disposition of time and leave records. The payroll process includes the collection of payroll data, such as personal action reports, time sheets and supporting documents that reflect work and leave data. Utilize payroll software to prepare employee payroll vouchers which itemize gross wages, overtime, deductions, etc. Reviews and verifies LN/TCN time card calculations for accuracy and authenticity. Creates, updates, edits, formats and prints correspondence, office forms, rating sheets, certificates, notices, and other documents using Microsoft Word. Automates and updates existing office forms. Create, update, edit, format, and print reports and spreadsheets utilizing Microsoft Office.
At least one year of general experience that demonstrates knowledge of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties. Knowledge of a body of standardized requirements, procedures, and operations associated with technical duties related to the assigned support function related to payroll, responding to recurring questions from employees, preparing time and attendance information and other reports. Knowledge of automated databases associated with job duties sufficient to input a range of standard information or adjustments is necessary. Skill in written and oral communication sufficient to understand and be understood with regard to the preparation and presentation of findings, recommending and/or carrying our specific actions; preparing correspondence; and communicating effectively with MWR personnel and customers. Experience working with Microsoft Office software (Word, PowerPoint, Excel). Skill in operating related equipment, such as printers, scanners, and digital senders. Must possess ability to type 40 words per minute.
General experience of 0-6 months preferred and High School Diploma or equivalent.
CONDITIONS OF EMPLOYMENT
Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI).
Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education.
The Department of the Navy (DON) is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@fe.navy.mil to ensure proper consideration is given.
HOW YOU WILL BE EVALUATED
Using the qualifications of the positions, as predetermined Ranking and Rating Criteria of knowledge, skills, and abilities will be used for each application.
All benefits offered (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan).
You can review our benefits at: http://www.navymwr.org/resources/hr
HOW TO APPLY
Interested applicants can submit all required documents to: CNRJ NAF Human Resources Office, PSA Sembawang Terminal, Deptford Road, Bldg. 7-4, Second Floor, Singapore 759657.
Or send via email to: MWR_RECRUITMENT@fe.navy.mil
Or mail to: Commander Navy Region Japan
NAF Human Resource Office (N941)
PSC 473 Box 12
FPO AP 96349-0001
Please visit our webpage at http://www.navymwrsingapore.com/jobs to find a sample format and information on Military Spouse Preference.
Please direct inquiries to: MWR_RECRUITMENT@fe.navy.mil
− Resume or NAF Application Form
− PCS Orders and Family Entry Approval (Military) OR Sponsor’s Letter of Employment (Civilian)
− OF-306 Declaration for Federal Employment (This is a REQUIRED form and MUST be signed in ink and dated within the opening and closing date of this vacancy announcement)
− Proof of Education (such as a high school diploma/GED, clinical licensure, transcripts/copy of degree(s)/certification(s)), if applicable to position requirements
− If claiming Veteran’s Preference, please submit a legible copy of DD-214 (page 4)
− If you are a current federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50
AGENCY CONTACT INFO
Commander Navy Region Japan
Commander, Navy Installation Command
NAF Human Resources Office (N941)
PSC 473 Box 12
FPO AP 96349-0001
Tel: (315) 243-5446 / 046-816-5446
WHAT TO EXPECT NEXT
Please ensure that your application/resume contains all the information requested in the vacancy announcement. If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Applications received after the closing date will not be considered.