Office Automation Clerk

Announcement Number:
FFR20-0140
Department:
Food and Beverage
Location:
Singapore
Position Status:
Regular Part-Time
Salary:
US$14.00 / SG$13.00 - US$16.00 / SG$14.00 Hourly
Areas of Consideration:
Local Commuting Area
Relocation Expenses:
n/a

JOB SUMMARY 

This position is located in the Food & Beverage (F&B) Division of the Morale, Welfare & Recreation Department (N92), Navy Region Center Singapore. The Food & Beverage division provides support services for approximately 600+ people including active duty military, family members, NAF and APF civilians, coalition forces, tenant commands and their dependents. The Food & Beverage Division includes multiple operations located at two locations. Programs include catering, Terror Club and Cafe Lah. The Food & Beverage Division has multicultural workforce of over 40 personnel. 

 

DUTIES AND RESPONSIBILITIES 

The purpose of this position is to provide a variety of administrative and payroll related actions and tasks in support of the management functions of the Food & Beverage division. The incumbent of this position performs the assigned duties requiring a general knowledge of payroll operations, local national/third country national (LN/TCN) policy, and administrative office duties. Receive, log, and route incoming mail/taskers, and maintain necessary suspense controls. Maintain, on a current basis, various alphabetical and/or subject files, procedures, regulations, manuals and directives. Compile files for narrative or statistical reports from general instructions. Maintain purchase request and work request logs for the division. Follow up on outstanding purchase and work requests with appropriate division or department. Maintain personnel actions, records and files. Establish and maintain a persom1el status spreadsheet. Track training and training requirements; coordinates training for personnel. Act as BPA caller for purchasing. Incumbent will learn to use Food Trak, ICE and Micros systems to act as back up support. Responsible for a full range of payroll duties involving the scheduling, processing, determination of pay actions, payroll records, completion of related reports and/or with the establishment, maintenance, review and disposition of time and leave records. The payroll process includes the collection of payroll data, such as personal action reports, time sheets and supporting documents that reflect work and leave data. Utilize payroll software to prepare employee payroll vouchers which itemize gross wages, overtime, deductions, etc. Reviews and verifies LN/TCN time card calculations for accuracy and authenticity. Creates, updates, edits, formats and prints correspondence, office forms, rating sheets, certificates, notices, and other documents using Microsoft Word. Automates and updates existing office forms. Create, update, edit, format, and print reports and spreadsheets utilizing Microsoft Office. 

 

QUALIFICATIONS REQUIRED 

At least one year of general experience that demonstrates knowledge of progressively responsible clerical, office, or other work that indicates ability to acquire the particular knowledge and skills needed to perform the duties. Knowledge of a body of standardized requirements, procedures, and operations associated with technical duties related to the assigned support function related to payroll, responding to recurring questions from employees, preparing time and attendance information and other reports. Knowledge of automated databases associated with job duties sufficient to input a range of standard information or adjustments is necessary. Skill in written and oral communication sufficient to understand and be understood with regard to the preparation and presentation of findings, recommending and/or carrying our specific actions; preparing correspondence; and communicating effectively with MWR personnel and customers. Experience working with Microsoft Office software (Word, PowerPoint, Excel). Skill in operating related equipment, such as printers, scanners, and digital senders. Must possess ability to type 40 words per minute. 

 

General experience of 0-6 months preferred and High School Diploma or equivalent. 

 

CONDITIONS OF EMPLOYMENT 

Satisfactorily complete all background checks to include National Agency Check with Written Inquiries (NACI). 

 

OTHER INFORMATION 

Some positions have special requirements. Selection may be tentative pending the completion of the satisfactory employment reference checks and receipt of proof of education (where applicable). Selectee may be required to complete a one (1) year probationary period. Participation in the Direct Deposit/Electronic Fund Transfer is required. Salary is commensurate with experience and/or education. 

 

The Department of the Navy (DON) is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard to race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. The DON provides reasonable accommodations to applicants with disabilities. Applicants with disabilities who believe they may require reasonable accommodation(s) should email their request to MWR_Recruitment@fe.navy.mil to ensure proper consideration is given. 

 

HOW YOU WILL BE EVALUATED 

Using the qualifications of the positions, as predetermined Ranking and Rating Criteria of knowledge, skills, and abilities will be used for each application. 

 

BENEFITS 

All benefits offered (medical, dental, life insurance, spouse & dependent life insurance, long-term disability, retirement, and 401(k) savings plan). 

 

You can review our benefits at: http://www.navymwr.org/resources/hr 

 

HOW TO APPLY 

Interested applicants can submit all required documents to: CNRJ NAF Human Resources Office, PSA Sembawang Terminal, Deptford Road, Bldg. 7-4, Second Floor, Singapore 759657. 

 

Or send via email to: MWR_RECRUITMENT@fe.navy.mil 

 

Or mail to: Commander Navy Region Japan 

NAF Human Resource Office (N941) 

PSC 473 Box 12 

FPO AP 96349-0001 

 

Please visit our webpage at http://www.navymwrsingapore.com/jobs to find a sample format and information on Military Spouse Preference. 

 

Please direct inquiries to: MWR_RECRUITMENT@fe.navy.mil 

 

REQUIRED DOCUMENTS 

− Resume or NAF Application Form 

− PCS Orders and Family Entry Approval (Military) OR Sponsor’s Letter of Employment (Civilian) 

− OF-306 Declaration for Federal Employment (This is a REQUIRED form and MUST be signed in ink and dated within the opening and closing date of this vacancy announcement) 

− Proof of Education (such as a high school diploma/GED, clinical licensure, transcripts/copy of degree(s)/certification(s)), if applicable to position requirements 

− If claiming Veteran’s Preference, please submit a legible copy of DD-214 (page 4) 

− If you are a current federal employee, please submit your most recent Personnel Action Report (PAR) or SF-50 

 

AGENCY CONTACT INFO 

Commander Navy Region Japan 

Commander, Navy Installation Command

NAF Human Resources Office (N941) 

PSC 473 Box 12  

FPO AP 96349-0001

Tel: (315) 243-5446 / 046-816-5446

Email: MWR_RECRUITMENT@fe.navy.mil 

 

WHAT TO EXPECT NEXT 

Please ensure that your application/resume contains all the information requested in the vacancy announcement. If your resume or application does not provide all the information requested on this form and in the job vacancy announcement, you may lose consideration for the job. Applications received after the closing date will not be considered.